Project Management as a separate division is subject to various factors associated with the organization and the project itself.
The main factors affecting the decision as to having Project Management as a separate division are:
1) Interdependencies and Complexities -
Interdependencies among the various departments of an organization affects this decision to a huge extent. If for successful completion of the project it is required that functionally different activities are to be carried out at one place in a certain sequence and that these activities interrelate to each other, project management techniques are certainly required.
The more the interdependencies among the various departments the more is the difficulty in pulling all the functions under on roof. In such cases project management as a separate function is called for.
2) Sharing of Resources -
When threre are certaqin resources which are very expensive or scarce to the organization and therefor to be shared by the project and line functions, Project Management techniques help in keeping such resources fully employed thereby reducing the direct as well as indirect cost associated with the activities in which the resources are used.
3) Importance of the Project -
Importance of the project is another crucial factor that has major say in the decision. Such projects which when successfully implemented can add to the baseline of the organization are strategically important to the organization. Successful completion of these projects is very necessary and project management ensures that the same is achieved.
4) Size of the Project -
When Size of the project is substantially big, project management as a separate function should be used. Size of the project is generally measured on the basis of the amount of 3 'M's i.e. Money, Men and Machines used in the project.
5) Degree of Unfamiliarity -
When an activity which is not frequently undertaken is assigned, it creates uncertainty among the lower and middle managements and they should be told precisely what they have to do. The inability of the senior executives to do so results in uncertainty in estimates of time and costs of the project. With the help of project management such a situation can be easily avoided.
6) Reputation of the Organization -
When possible failure of a project (either time over run or cost over run) is likely to affect the reputation of the organization or the success of a project is crucial for the Reputation Building, organization should not take chance by casual efforts on project. Also in government projects where on one hand Successful completion is rewarded with opportunity of winning more future contracts and reputation on the other hand time overruns can entail heavy penalties or even the lifelong bar on taking projects, the project should be managed by the separate project management department inter alia.